EVAC.org.au

That's right ladies and gentlemen, it's that time of year again, time for the EVAC AGM.

We will be ceasing normal gaming activities (4-8 pm in Harry Medlin North, Level 4 Union House) at 6.30pm and not resuming them until the conclusion of the meeting, which will be particularly special, as in addition to all the normal bits and pieces we will also be adopting a new constitution.

If you are currently on the member roll of the club, you will soon (within the next few hours)have also received this information via email, if you have not, you may assume that you are not yet registered with EVAC for 2010, a course of action that is greatly advisable (read:neccesary) if you intend to stand for one of the committee positions below (nominations may be posted here), vote for those standing for those positions or have a say in the ongoing direction of the club, and the costs ($5 for UofA students, $10 for non-students) allow us to buy new games and consoles to make EVAC even better. Please take the time to pay your money and register at one of the coming weekly meetings if you haven't already done so.

Agenda:

Welcome
Previous AGM Minutes
President's Report
Treasurer's Report
Librarian's Report
Secretary's Report
CA Delegate's Report
General Committee Reports
Elections
Constitution
Any Other Business

Please find the proposed EVAC constitution and last years AGM minutes in the following posts. If you have any suggestions towards the content of the AGM or the constitution, or wish anything to be added to the agenda please post here or contact me via private message.

Regards, Thom Diment.
Acting Secretary 2009-2010.

Minutes and attendance for the Annual General Meeting of EVAC, the Adelaide University videogaming society, starting 6:30 PM on the 5/6/2009

Present
Michael Barron
James Picone
John Scobie
Alethea Lim
Mark Stoffels
Dave Booth
Neil Golding
Shaun Zander
Tom Diment
Hugo Oks
Adam Rees
Aaron May
Callum Patrick

SAGA and SAGAFest

Tom Birdseye and Tom Allpress from StreetGeek talked to the membership about SAGA - the South Australian Gamer's Alliance - and its upcoming event, SAGAFest. They are aiming to form a broad coalition of Adelaide-based gaming clubs and organisations (currently including StreetGeek, AVCon and the Adelaide Uni Computer Science club) with the aim of running a social gaming event in July. EVAC had already been informally involved through the president and secretary, and there was general interest from the membership in association with the event. EVAC members who donate equipment or time were promised half-price admission; in addition, the club has been given two social passes and one LAN pass to distribute at its discretion.

President's Report

The club has continued with its standard activities, working with AVCon and running the usual O-week events along with the normal Friday gaming. The club has moved away from the AVCon forums and established its own site and forum thanks to Barron, which is a step towards further club activities.

Treasurer's Report

The club currently has $1254.42, split between the bank account and the cashbox. $45 is owed to the Clubs Association for associate members.

Purchases have been sparse in the last year - the club has bought Super Smash Bros. Brawl, Mario Kart Wii, Soul Calibur IV and a Dualshock 3 controller.


Inventory

A full inventory of club equipment was postponed until after AVCon.

Future purchases were discussed but postponed due to the possibility of the club having more funds post-AVCon.

The most-suggested purchase was a high-definition projector. A cheaper version is currently affordable, but a more powerful and expensive projector will likely depend on AVCon making a contribution to the purchase. The possibility of a club PS3 or XBox 360 was also raised and deferred until later.

Committee

It was proposed to create two general committee positions to act in an advisory capacity, with votes weighted equally to those of the existing committee (President, Treasurer, etc). The motion was passed seven votes to one (most of the membership abstained). Elections were then held for the five existing committee positions and the two new ones, with Chris Schlatter acting as returning officer.

President: Alethea Lim (the incumbent) and Mark Stoffels both nominated. Ale was re-elected, seven votes to five.

Treasurer: Adam Rees (the incumbent), Mark Stoffels and Chris Harris were nominated. Mark won with seven votes, with three votes going to Chris and two votes going to Adam.

Secretary: Shaun Zander was the only nominee and was elected unopposed, replacing John Scobie.

Librarian: John Scobie was the only nominee and was elected unopposed as a replacement for Chris Schlatter.

Clubs Association Delegate: Michael Barron was the only nominee and was elected unopposed, replacing Nick Catapano.

General Committee: Adam Rees, Neil Golding, Tom Diment, Dave Booth, Hugo Oks and James Picone were all nominated. Neil and Tom were elected with seven and six votes respectively - Adam, Dave, Hugo and James received one, three, four, and two votes respectively.

AVCon

Mitchell Chapman talked to the membership about AVCon. EVAC's history of association with AVCon is set to continue, with John Scobie acting as the convention's videogame coordinator and many of the club members planning to work as staff at AVCon.

In addition to the usual contribution of club equipment and membership for the convention, Mitchell approached the club for a loan in order to help AVCon with its financial difficulties. The membership tentatively approved a loan of $1200, on the condition that it is repaid immediately after AVCon. There was also an understanding that AVCon would reimburse the club beyond simple repayment, either in the form of additional money or a contribution to a club purchase - fine details of this will have to be postponed until after the convention in order to assess AVCon's financial standing. This issue will be resolved by the EVAC committee.

Other Business

Evacuation

Ale raised the idea of the club running a gaming event at the university early in 2010. It would be similar in format and size to the early AVCons - a few rooms in Union House with free gaming and tournaments. Further discussion was postponed.

Activities and recruitment

Several club members suggested organising more activities for the club. Dave pointed out that it would be a good idea to have more online club activities, particularly those making use of its Steam group. Other members suggested running more tournaments - Shaun in particular suggested having one "large" club event every month to two months. Discussion about further events was considered the responsibility of the committee and no more was talked about during the meeting.

Signatories to club account

It was agreed to change the signatories to the club account, as the current ones were somewhat outdated. Signatories changed from Alethea Lim, Adam Rees and Connell Wood to Alethea Lim, Mark Stoffels and Michael Barron.

With no further matters raised, the meeting finished at 7:30 PM

Commencement:
1. This Constitution shall take effect from the day on which it is ratified at a General Meeting of the Extremely Versatile Acronym Club.
Name:
2. The name of the unincorporated association shall be the Extremely Versatile Acronym Club.
a. This name, or its abbreviation (EVAC) must appear on all correspondence and documentation produced by, or for, the Club.
Interpretation:
3. In this Constitution, unless the contrary intention appears:
a. AGM shall mean an Annual General Meeting of the Extremely Versatile Acronym Club.
b. Academic Day shall mean any day on which the University of Adelaide conducts lectures in a majority of its faculties and schools.
c. Academic Year shall mean the time starting on the first day of O-Week and concluding on the last day in which Semester 2 exams are held.
d. CA shall mean the Adelaide University Clubs Association Incorporated.
e. Club shall mean the Extremely Versatile Acronym Club
f. Clubs Association shall mean the Adelaide University Clubs Association Incorporated.
g. Constitution shall mean this Constitution.
h. O-Week shall mean the week before the first day of classes in semester one, during which time the AUU, CA and other student bodies provide activities and transitional support to commencing students.
i. Student Number shall mean a University of Adelaide student number.
j. Union shall mean the Adelaide University Union Incorporated
k. Voting Member shall mean any Student Member or Associate Member as defined in section 7.
Objectives:
4. The objectives of the Club are
a. To provide a relaxed environment for members to enjoy a variety of video games;
b. To provide an face-to-face setting for members to meet and interact with other gamers; and
c. Promote EVAC and video games amongst the general population.
Principles:
5. The Club shall abide by the following principles:
a. Fair Play;
b. Mutual Respect; and
c. Nintendo Fanboyism Healthy Competition.
Affiliation:
6. The Club shall be affiliated with
a. the Clubs Association
Membership:
7. Student Membership in the Club is open to any undergraduate or postgraduate student at the University of Adelaide who
a. Pays the membership fee as determined under Section 33.
b. Completes an Application for Membership and returns it to the Secretary.
i. The Application for Membership form must collect at least the following information:
(1) Name
(2) Student Number
8. Associate Membership in the Club is open to any person, not being an undergraduate or postgraduate student at the University of Adelaide, who
a. Pays the membership fee as determined under Section 33.
b. Pays the CA Associate membership fee as set by the CA.
i. The Club, acting upon a resolution of a General Meeting of the Club or a resolution of the General Committee, may choose to pay the CA Associate membership fee to the CA. Such payment may not exceed the membership fee paid to the Club without a resolution of a General Meeting of the Club allowing such a payment. The General Committee may not delegate this power.
c. Completes an Application for Membership and returns it to the Secretary.
9. Ex Gratia membership in the Club is open to any person, not being an undergraduate or postgraduate student at the University of Adelaide, who
a. Pays the membership fee as determined under Section 33.
b. Completes an Application for Membership and returns it to the Secretary.
10. The General Committee shall have the right to direct the Secretary to refuse membership to any applicant without giving reason. The General Committee also has the right to revoke the membership of any member without giving reason.
Meetings:
11. Any ten Voting Members of the club shall constitute a quorum for the transaction of business of a General Meeting or AGM.
12. Notice, in writing, of the date, time, and place of the AGM or any General Meeting, shall be given by the Secretary to each Voting Member of the Club by email and posted on the club web forums at least two (2) weeks prior to the meeting. Notification shall also be sent to the Clubs Association.
13. A copy of the minutes of the General Meeting or AGM, together with copies of any reports tabled at such a meeting, shall be provided by the Secretary to the Clubs Association.
14. Except where they contravene this Constitution or Standing Orders approved by the Club, the Clubs Association Standing Orders shall apply to the conduct of any meeting of the Club.
15. General Meetings of the Club can be called by delivering a written request for the holding of such a meeting to the Secretary. Such a General Meeting must be held within three (3) academic weeks of the Secretary receiving notice, except where the persons calling for the meeting agree otherwise. The following may call such a General Meeting:
a. The President; or
b. Any three members of the General Committee; or
c. Any ten Voting Members of the Club.
d. The Clubs Association acting in accordance with their rules, regulations and constitution.
16. There shall be an Annual General Meeting of the Club
a. The AGM shall be held in term two of the Academic year.
b. The President shall preside as chair at any General Meeting or AGM.
c. The President shall present an Annual Report of the Club at the AGM.
d. The Treasurer shall present the Annual Financial Report at the AGM, which shall include a balance sheet and a profit and loss statement.
e. Elections shall be held to elect new Officers and General Committee members. A Returning Officer who is not a nominee for any Office or General Committee position shall be appointed by the Voting Members present to Chair an election of the Offices and the General Committee. These elections shall be conducted in accordance with the relevant sections of this constitution.
i. The Returning Officer must be a member of the Club and/or a member of the Clubs Association Executive.
Officers of the Club:
17. There shall be a number of Officers of the Club and these shall be, in order of precedence:
a. The President of the Club;
b. The Vice-President of the Club;
c. The Treasurer of the Club;
d. The Secretary of the Club; and
e. The Clubs Association Delegate.
18. These officers shall be elected by the Voting Members of the Club in the following manner:
a. Only members who meet the relevant Eligibility Criteria as set out in this constitution shall be nominated.
b. A nomination must be accepted by the nominee before a vote occurs. This may be in writing or verbally to the Returning Officer and the nominee does not need to be physically present at the AGM.
c. Where there is only one nominee that member shall be elected without a vote.
d. Where there is more than one nominee a secret ballot shall be held to determine the Office. This ballot shall be conducted by the Returning Officer. The Hare-Clark Optional Preference system shall be used to count the votes, and votes shall be secret. Each nominee may appoint a scrutineer to watch the Returning Officer’s count.
i. Scrutineers must be members of the Club or a member of the Clubs Association Executive.
ii. The Returning Officer must provide a written report, including the final vote count, to the Club which must be disseminated to all Voting Members. The Secretary shall forward a copy to the Clubs Association.
19. To be eligible to nominate for an Office, a member must meet the following criteria
a. They must be a current Voting Member of the Club.
b. They must be able to be a Voting Member of the Club for the entirety of the year for which they are being elected.
c. If they are nominating for the Offices of President of the Club, Secretary of the Club or, Treasurer of the Club, the member must have sat on the General Committee of the Club for a period of at least one year prior to the commencement of their term.
d. Should there be no members who meet the necessary criteria for a given Office willing to accept the nomination, any current Voting Member may be nominated.
20. The term of office for these Officers shall be until the next AGM. The term shall commence immediately upon the close of the General Meeting.
21. The President shall:
a. act on behalf of the Club between General Committee Meetings on all matters not covered by a Committee of the Club;
b. be an ex-officio, non-voting, member of all Committees of the Club except where the President occupies a voting position on that Committee;
c. be responsible for overseeing the Committees of the Club and ensuring that such Committees are adhering to their Operating Regulations, Club Policies, and the directions of the General Committee;
d. chair all meetings of the General Committee;
e. shall act subject to the directives and resolutions of the General Committee and any General Meeting of the Club; and
f. shall act subject to any rules, policies, or regulations laid down by the General Committee, any General Meeting of the Club, and any Committee so empowered to lay down rules, policies, or regulations.
22. The Vice-President shall:
a. Provide advice to the President on all matters relating to the Club;
b. Chair all meetings of the General Committee in the absence of the President;
c. Assume the role of Acting President where the President is unable to fulfil their duties for a period of two (2) weeks or longer. The role of Acting President shall have all the rights and responsibilities of the President. The Acting President must step down immediately upon the President informing them that they are capable of resuming their duties, unless the contrary is clear and apparent. A written report must be provided to the President and General Committee upon stepping down as Acting President. Such a report shall detail all decisions and actions undertaken on behalf of the Club during the Acting Presidency;
d. Be an ex-officio, non-voting, member of all Committees of the Club, except where the Vice-President occupies a voting position on that Committee; and
e. shall act subject to the directives and resolutions of the General Committee and any General Meeting of the Club; and
f. shall act subject to any rules, policies, or regulations laid down by the General Committee, any General Meeting of the Club, and any Committee so empowered to lay down rules, policies, or regulations.
23. The Treasurer shall:
a. Be responsible for keeping the financial records of the Club, which shall be maintained in a true and accurate manner and shall be current at all times;
b. Present a report detailing the current state of Club finances at each meeting of the General Committee;
c. Ensure that the financial records of the Club are available to a member of the Executive of the Clubs Association within two (2) weeks of receiving written notice of such a request from an Officer of the Clubs Association, detailing a resolution of the CA Executive making such a request;
d. be amongst the signatories of the Club bank account;
e. provide an annual report to the CA of the clubs finances;
f. shall act subject to the directives and resolutions of the General Committee and any General Meeting of the Club; and
g. shall act subject to any rules, policies, or regulations laid down by the General Committee, any General Meeting of the Club, and any Committee so empowered to lay down rules, policies, or regulations.
24. The Secretary shall:
a. Be responsible for maintaining the member roll of the Club;
b. Be responsible for maintaining the mailing list of the Club and regularly communicating;
c. Be responsible for maintaining and recording Minutes of all meetings of the General Committee and any General Meeting of the Club;
d. Be responsible for maintaining any and all other records of Club activities;
e. Be responsible for ensuring the Clubs Association receives the appropriate information to maintain the Clubs affiliation by March 31 each year, or by such a date as the Clubs Association otherwise requires the information.
f. shall act subject to the directives and resolutions of the General Committee and any General Meeting of the Club; and
g. shall act subject to any rules, policies, or regulations laid down by the General Committee, any General Meeting of the Club, and any Committee so empowered to lay down rules, policies, or regulations.
25. The Clubs Association Delegate shall:
a. Attend all meetings of the Clubs Association Council and vote on behalf of the Club. Such voting shall be as directed by the General Committee of the Club, or if they have not provided such direction shall be in the manner deemed to be in the best interest of the Club.
b. Be prepared to speak on behalf of the Club to any member of the Clubs Association Executive, or to the assembled Clubs Association Council;
c. Inform the President as early as possible should they be unable to attend a meeting of the Clubs Association Council
i. In such a case, the Club shall send a representative to the Clubs Association Council Meeting as determined by the General Committee or by a rule, regulation, or policy set forth by the General Committee dealing with such an occurrence. If no rule, regulation, or policy exists to deal with such an occurrence and a General Committee Meeting cannot establish quorum in sufficient time, then the Officer of the Club with highest precedence shall attend. Should no Officer be able to attend, the President shall appoint a General Committee Member. Should no General Committee Member be able to attend, the President may appoint any Voting Member of the Club.
d. Be present at any official interaction between the Club or a representative of the Club and the Clubs Association or a representative of the Clubs Association;
e. shall act subject to the directives and resolutions of the General Committee and any General Meeting of the Club; and
f. shall act subject to any rules, policies, or regulations laid down by the General Committee, any General Meeting of the Club, and any Committee so empowered to lay down rules, policies, or regulations.
The General Committee:
26. There shall be a General Committee of the Club.
27. The General Committee shall hold final responsibility for all actions of the Club.
28. The General Committee shall consist of
a. The President of the Club; and
b. The Vice-President of the Club; and
c. The Treasurer of the Club; and
d. The Secretary of the Club; and
e. The Clubs Association Delegate; and
f. Up to two (2) other Voting Members of the Club.
i. These General Committee members shall be elected at the AGM after all Officers have been elected. All nominees must receive the public support of no less than three Voting Members of the Club excluding themselves. Should there be two (2) or fewer supported nominees, all shall be declared elected. Should there be three (3) or more supported nominees, there shall be an election conducted by the Returning Officer using the Hare Clark Optional Preference system with a secret ballot. Each nominee may appoint a scrutineer to watch the votes counted. Details of the results shall be included with the Returning Officer’s Report as for the election of any Officers.
ii. These members shall be referred to as General Committee Members.
29. Meetings of the General Committee shall be chaired by the President of the Club. In the Presidents absence they shall be chaired by the Vice-President. In the absence of both the President and Vice-President, the Voting Members present shall appoint a chair for the meeting.
30. The Secretary shall take the minutes at all meetings of the General Committee. In the absence of the Secretary, the chair of the meeting shall appoint another member to take the minutes.
31. The General Committee must meet at least once per academic term and once prior to the start of the Academic Year. At these meetings the General Committee shall:
a. Review the finances of the Club;
b. Appoint and/or reappoint Executive or General Members of the General Committee to the positions of Librarian and Webmaster of the Club.
i. The Librarian of the club shall:
(1) Maintain the asset register of the Club
(2) Lend club assets to and arrange their return from Club members on request
(3) Be responsible for the ongoing storage of the assets of the Club
(4) Arrange for clubs assets to arrive as early as practicable to Club events.
ii. The Webmaster of the club shall:
(1) Administer and Update the EVAC website
(2) Administer and Moderate the EVAC forums
(3) Organise the administration any other EVAC presence on the internet, including but not limited to social networking sites and the EVAC page on the CA website.
c. Evaluate how the Club is and is not meeting its objectives and take appropriate action to ensure all objectives are met to the highest possible standard;
d. Ensure that the Club has adhered to its principles and take any required action to rectify in lapses in this adherence;
e. Review, establish, and dissolve Committees of the Club as deemed appropriate and as set out in the relevant sections of this Constitution;
f. Establish, revise, or revoke any such rules, regulations, or policies as deemed appropriate and as are within their purview and as set out in the relevant sections of this Constitution;
g. Receive any such reports as are due; and
h. Undertake any other business required for the running of the Club
32. The General Committee may delegate the responsibilities and powers set out in section 31 but must still consider all points, delegated or otherwise, at their meetings.
33. The General Committee shall determine the membership fee on an annual basis, prior to the start of the academic year.
Termination of Membership of the General Committee:
34. A person shall cease to be a member of the General Committee if
a. The President receives a letter of resignation from that member; or
b. The member fails to attend three meetings of the General Committee in a row without first obtaining the leave of the President; or
c. A motion of no-confidence is passed, as a special resolution, at a Special General Meeting of the Club called for such a purpose. Such a General Meeting must be announced to all Voting members by email and a post on the Club Forums at least one week before the meeting and must be attended by at least 50% of the Voting Members of the Club.
Office and General Committee Vacancies:
35. Where an Office or seat on the General Committee becomes vacant a General Meeting shall be called to fill the position:
a. This General Meeting must be held within six (6) weeks of the position becoming vacant, except where
i. The AGM is to be held within eight (8) weeks of the position becoming vacant; or
ii. There is no academic day within the next six (6) weeks. In this instance the General Meeting shall be held within two (2) weeks of the next academic day.
b. The President may appoint any Voting Member to fill the Office or the General Committee seat in the interim. Should a General Committee Meeting occur in this interim, the General Committee may review and revise the President’s appointment at their discretion, in this matter the appointed member shall not have a vote. The General Committee may not delegate this power of review to a Committee of the Club.
Rules, Regulations, and Policies:
36. The General Committee shall have the power to establish rules, regulations and policies on any matter of Club business.
a. Such rules, regulations, or policies must not contravene this constitution or any resolution arising from a General Meeting of the Club; and
b. Such rules, regulations, or policies must strictly adhere to the Objectives and Principles as set out in this Constitution.
37. The General Committee shall have the power to review and modify or revoke a the rules, regulations, and policies of the Club
a. Such rules, regulations, or policies may have been set by the General Committee or by another Committee of the Club;
b. Such rules, regulations, or policies must not have been set by a General Meeting of the Club, except where a General Meeting of the Club has explicitly provided the right to modify and/or revoke that specific rule, regulation, or policy; and
c. Any modifications to rules, regulations, or policies must strictly adhere to the Objectives and Principles as set out in this Constitution.
38. The General Committee is responsible for ensuring that all Club members have access to all rules, regulations, and policies of the Club.
39. The General Committee is responsible for ensuring that all rules, regulations, and policies of the Club are adhered to at all appropriate times by all members and guests of the Club.
40. Where a question of interpretation of a rule, regulation, or policy arises the President shall have the authority to clarify the interpretation until such a time as the General Committee or, where appropriate, a General Meeting of the Club clarifies the rule, regulation, or policy.
41. The powers set out in sections 34 through 37, regarding rules, regulations, and policies are not explicitly reserved to the General Committee and may be delegated to a Committee of the Club. Committees of the Club:
Committees of the Club:
42. The sections of this Constitution which apply to Committees of the Club shall also apply to any Working Group, Team, or any other such group established by the General Committee to undertake activities of the Club.
43. The General Committee of the Club shall have the power to establish Committees of the Club. Such Committees shall:
a. Be chaired by an Officer of the Club or a General Committee Member, appointed by the General Committee;
b. Be governed by Operating Regulations set forth by the General Committee;
c. Have no voting members who are not members of the Club; and
d. Adhere to all sections of this Constitution, paying particular regards to the Objectives and Principles.
44. Operating Regulations for a Committee of the Club may detail any aspect of the operations of the Committee that the General Committee deems appropriate and must include at least the following:
a. The name of the Committee;
b. The number of positions on the Committee;
c. The process for the selection of positions on the Committee;
d. The process for the removal of positions on the Committee;
e. The date that the Committee shall dissolve or, if it is to be a standing committee, the date that all positions on the Committee become vacant;
f. The objectives of the Committee; and
g. The powers delegated to the Committee.
45. The General Committee may delegate any of its responsibilities to a Committee of the Club. This shall make that Committee of the Club responsible to the General Committee for that area. It in no way diminishes the responsibility of the General Committee in regards to that area.
46. The General Committee may delegate any power it possesses that is not explicitly reserved to the General Committee by this Constitution or a resolution of the General Meeting.
Financial Affairs:
47. The Financial Year of the Club shall commence on the day following the AGM and conclude on the day of the following AGM.
48. The Treasurer shall provide, or cause to be provided, written receipts for all payments received by the Club unless the individual or organisation making a payment explicitly does not require such a receipt.
49. No payment shall be made on behalf of the Organisation without the approval of the General Committee, or the approval of the Voting Members of the Organisation by way of ordinary resolution passed at a General Meeting or AGM. The General Committee may delegate this power to a Committee of the Club subject to:
a. The General Committee reviewing all such payments; and
b. The Committee acting within a specified budget that has been approved by both the Treasurer and the President, or by a resolution of the General Committee, or by a resolution of a General Meeting of the Club. The General Committee may not delegate this power.
50. A receipt shall be acquired for all payments made on behalf of the Club.
51. All receipts for payments made on behalf of the Club shall be forwarded to the Treasurer within two (2) weeks of the payment. This process may be modified by a rule, regulation, or policy of the Club if and only if such a rule, regulation, or policy receives the explicit approval of the Treasurer. The Treasurer may revoke such approval at any time. The ability to modify this process is an exemption from the normal requirement that all rules, regulations, and policies must adhere to and not deviate from this Constitution. It in no way allows any other section of this Constitution to be modified by a rule, regulation, or policy.
Winding Up:
52. Upon winding up of the club, net assets (residual amount after all outstanding expenses are paid) are to be transferred to the Clubs’ Association.
53. This Constitution may only be amended by a special resolution passed at a Special General Meeting or at an AGM of the Club.
54. Amendments may be proposed by any three (3) members of the General Committee or any ten (10) Voting Members of the Club of by resolution of a Committee set up expressly to review and propose amendments to this Constitution.
a. Upon the written receipt of such a proposal the Secretary shall take all necessary steps to ensure that the proposal for amendment is voted upon by the Voting Members at a General Meeting held for such purpose, no later than eight weeks after the receipt of the proposal. The proposers may waive the time requirements in this and defer the consideration of the amendment to the next General Meeting or the next AGM, whichever is earlier.
b. Notice of any amendment made to this Constitution shall be given by the Secretary, within 14 days of the amendment taking effect, to the Clubs Association.
Recognition:
55. The Society shall comply with all requirements of the University of Adelaide and the Adelaide University Clubs Association for recognition as a registered society of the Adelaide University Clubs Association.

This Constitution was adopted on the 4th day of June, 2010.
President’s Signature ____________________________
Secretary’s Signature ____________________________

Tom, you get bonus points for a cute thread title.

do we want to change the winding up part to assets going to CA or a club similar to EVAC?

Oh god, slab-o-text...

Yo guys since I've just been alerted to the fact that the AGM is this Friday, please get your nominations for club committee positions here by then, please. Nominations will still be accepted on the day but your chances have historically been proven to be improved if your nomination appears before the AGM date.

Positions and current persons:
President - Alethea Lim
Treasurer - Mark Stoffels
Secretary - Shaun Zander (Acting Secretary - Tom Diment)
Clubs Association Delegate - Michael Barron
Librarian - John Scobie
General Committee Positions - Tom Diment, Neil Golding

If you have any questions about the responsibilities involved in these positions please feel free to ask in this thread, PM me or contact the person listed as currently filling that role.

And lastly, I do not currently intend to re-nominate for my current role as president.
Thanks guys, see you on Friday!

I quit my role months ago.

You quit your role as web guy, you never resigned from the committee...

Which is what I signed up to the committee as. I quit my position plain and simple. I am no longer part of the committee. I would also love if in future I'm not left to close up the club because "LOL UR ON COMMITTEE" while people rush off to the markets as if it's going to close at 8pm. It shouldn't be happening in general, as it's unfair to whoever it's done to and not very "club" like.

You were elected as a General Committee member, not as a Web Guy.

Regardless, you've made your point clear. I hope you now know how I felt all those times I quit from your committee but you didn't appreciate it fully.

<_<

[edit] How many times have you been left to close up the club btw? I don't remember not being among the last to leave usually.

I guess we both need to communicate things clearer then? :3

I've had it twice over the past year, last time being two weeks ago. Is there a rule for closing up? Is it about one person being around or what? Anyway, should be something decided during the session, rather than last minute "tag you're it".

Sure :3

As far as I recall there shouldn't be a need for anyone to stay behind for closing up. There's no longer anything valuable left behind that we need to take extra care with (like the projector in the past).

Basically, once everyone's ready to leave, at least one person should just do a quick sweep of the room to ensure that the place is tidy and that nothing has been left behind.

That works. Was just irritating the other week having people leave, then Thom saying "OH JUBSYOU HAVE TO CLOSE BECAUSE YOU'RE COMMITTEE", then running off before I could reply.

ur still on the street fighter committee right?
heh.

Someone (I assume one of the Blazblue guys) left behind a black dual shock 3.

For life

I brought Double Dash, so if interested we can all Double Down. Dash.


Derp.

Wrong thread